The Advantages and Disadvantages of a Centralized Administration Console for Speech Recognition

Managing a large speech recognition system is a challenge. That’s why a centralized administration console is vital to the safety and success of speech recognition in your healthcare organization.

In this article, we’re going to take you through why your healthcare team needs a central administration console for speech recognition and the disadvantages of not utilizing centralized administration.

Disadvantages of a Non-Centralized System Console

Not utilizing a centralized system for voice recognition can negatively impact your organization due to these disadvantages:

1. Dispersed user base

A dispersed user base causes a complicated matrix within the company’s organizational structure, making it hard to access records from outside of a specific team or department.

This disrupts the flow of communication and makes everything move at a slower pace, resulting in a breakdown of communication, which lowers overall efficiency.

2. Limited remote tools

When tools are not connected to a larger system, they do not integrate with one another, thus isolating important information and data that should be universally available.

The last thing you want in your facility is siloed departments, especially in healthcare, where patient records are shared. Tools that aren’t integrated with a larger system can be a bottleneck or, even worse, can cause information to be overlooked.

This can be damaging for business, and in some cases, can impact the health and lives of patients.

3. Password management

As a best practice, the same password should not be used for more than one login. For each piece of software in a user’s workflow, another password needs to be remembered. Many systems will force a password update after some time – meaning users need to remember passwords for each system they use then update their passwords for each at set intervals.

Users can easily get confused, which can increase the rate of account lockouts and result in valuable time wasted.

4. Lack of reporting

Non-centralized software systems cannot reach the same level of reporting as centralized systems. When tracking only applies to individual accounts, putting the pieces together across a team can make it hard to glean valuable insights.

A centralized administration console can be used to more easily determine which features are being used the most, where bugs are popping up, which employees are using certain tools and for what purposes, and larger trends in the use of the system.

Having these insights can provide a roadmap for what to improve, and without them, it is much harder to make progress and increase efficiency.

5. Programming of microphones is in the firmware instead of user settings

Programming microphones into the firmware means they are much more difficult to adjust and change. You will likely need to hire an expert who knows the technology to fix microphones and make changes.

However, with a centralized system, microphone programming can be adjusted in the settings, making it more accessible to users and a faster process in general to make changes.

Advantages of a Centralized Administration Console

A centralized administration console is beneficial for plenty of reasons.

Here are some of the other most important features of having a cloud-based centralized administration console for speech recognition:

1. Manage all users, a group of users, or individual users remotely

At each level – from individuals to teams to entire organizations – there are different workflows people use to do their jobs efficiently.

A centralized administration console allows administrators to customize for each user according to their current workflows and gives as much or as little oversight as needed. If a provider is having trouble navigating their software or wants to build a shortcut or substitution, for example, an administrator can easily make adjustments to tailor to that provider’s experience without affecting other users.

This format makes it effortless for employees to move through their daily tasks without people across the organization getting pulled down by features they do not need.

2. One solution for the entire organization

One of the biggest benefits of a centralized administration console is that it is scalable and it can be incorporated across your entire organization, which makes it much easier for management. In most cases, all users will have an individual profile which they can log in from anywhere.

3. Remote troubleshooting tools

All software runs into occasional bugs, and problems can often arise from user error. It’s important to quickly resolve these issues as they arise, especially if it’s taking time away from daily responsibilities.

Being able to fix problems remotely can save money and maintain efficiency. Remote troubleshooting also means that you get quicker responses and attention to problems that arise.

Because help professionals do not need to be on-site to repair or troubleshoot issues, you get faster and more responsive support.

4. Users can reset their own password

Users no longer need to keep up with multiple password changes. They have control over their own user logins and they can change their personal password whenever they need. This eliminates a lot of potential confusion and communication breakdowns because it makes each user responsible for their own logins and password changes.

Also, since users have one login and their own profile, they can log in from anywhere and aren’t limited to a single location or device.

If your organization currently lacks centralized administration, or you need a new, more robust central administration software, we hope this article has given you the information you need as to the definitive benefits of having a central administration for your healthcare organization’s voice recognition needs.

Searching for speech recognition software?

Start recording your dictations accurately with our easy-to-use platform, Fusion Narrate.

If you are searching for the best speech recognition software for your healthcare facility, Fusion Narrate is likely the solution you’ve been looking for.

We’ve used the most innovative technologies in voice recognition so healthcare providers can easily record notes, send them off for transcription, and then move on to caring for the next patient.

IT and healthcare teams love Fusion Narrate because it:

  • Is designed for the healthcare industry
  • Is simple to customize yet scalable for the larger organization
  • Enables hands-free navigation
  • Offers a user-friendly shortcut builder that lets you automate tasks with your voice
  • Boasts virtualized desktop support
  • Has easy navigation for ease-of-use
  • Enables providers to complete charts in half the typical time
  • Leaves a small footprint (less than 15 MB per download)

Fusion Narrate will work with every EHR with zero assistance required from your EHR vendor. You can see the full list of EHR integrations here.

Fusion Narrate can also work in applications other than your EHR. This means that the sky is the limit with shortcut automation, allowing you to streamline all of the aspects of your workday.

Whether you are looking to streamline your workflows, reduce click fatigue, improve patient care, boost job satisfaction, spend more time at home, or all of the above, Fusion Narrate can help. Start your free 14-day trial today.

Posted by Brian Gaysunas

Marketing Manager

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